City Clerk's Office

City Clerk: Rhoda Thomas

Phone Number: 580-429-3354 ext 4

 Email: rthomas@cachegov.com

 

The Cache City Clerk’s Office serves as a partner in democracy and is committed to quality customer service, innovation, easy access to public records, comprehensive use of resources, and records management by:

  • Working together to ensure the City Council, Mayor, and city staff serve the community with openness and integrity
  • Providing professional and courteous customer service
  • Ensuring the legislative process including the City Council, authority, and committee meetings are open and public
  • Providing access to complete and accurate public information
  • Reporting and preserving the history of the City in a fair and impartial manner

Documents & Records

The city clerk maintains all official city papers, records, public documents, minutes, and files of the City Council, boards, trusts and commissions; and publishes ordinances, notices, agendas, and other public documents.

The city clerk keeps the minutes of council proceedings and with the mayor signs and attests all ordinances and resolutions and is the official custodian of the city seal.

Minutes of each City Council meeting are approved by the City Council at their next regularly scheduled meeting and will be posted thereafter.

Municipal & Zoning Codes

The City of Cache Municipal and Zoning Codes are the codified version of all ordinances adopted by the Cache City Council and / or the voters of the City of Cache. It is the legal code of the City.

Other Duties

The city clerk also receives all lawsuits, protests, appeals, and bids; coordinates city elections with the Comanche County Election Board.

The city clerk also supervises the receptionist area of City Hall.

The receptionist area is manned by a full-time employee. This individual not only answer the incoming phone calls and direct citizens to the proper area of City Hall, they also have various other duties. Some of these duties include opening and calculating the daily utility payments received in the mail, helping with organization of files for different departments, and updating individual Code of Ordinance City code books.

Cache Records Management

The city clerk provides records management services to city departments and performs the statutory responsibilities of the city clerk including minute preparation of City Council meetings, updating the municipal code, conducting bid openings, serving as the local election official, and serving as the Freedom of Information Act officer for administrative departments.

The goal of the City of Cache Records Management is to ensure the maintenance of records that have continuing administrative and legal value and the retirement or proper disposal of those no longer in current use.

The city clerk is responsible for the procedures ensuring the disposal of records whose legal retention periods have expired and are no longer required as determined by the law.

Boards & Commissions

Citizen involvement is critical to the City of Cache. There are many boards and committees which citizens can become involved in which cover various aspects of city operations. Use links to the various boards and commissions to get an overview of the various boards and commissions which function in the City, the duties, qualifications, and other information in hopes that citizens will become involved at all levels of City operations.

If you would like more detailed information regarding a board, the city clerk at City Hall would be more than happy to get you that information. If you are interested in serving the community on one of the various boards or commissions, you may apply with an application form.

Thank you for your interest in City Board operations and functions. The most valuable thing which citizens contribute to the City of Cache is their time and energy.

Appointments & Re-Appointments

Vacancies and re-appointments are done by the City council.

Non-Codified Ordinances

Ordinance that have been approved by City Council that have not been codified and incorporated into the City Code.

Records Requests

The City Clerk’s Office is responsible for public records and other information, including all resolutions and ordinances that are adopted by the City Council.

Public records and other information can be requested from the City Clerk’s Office by submitting the Request for Copying of City Public Records form.

For more information, please contact the City Clerk’s Office at (580) 429-3354, Option 4.

City Claims

Claims against the City may be made by obtaining a claim form from either the safety / risk management officer or the city clerk and returning the completed and signed form with the requested information and two estimates for repair or replacement to the City Clerk’s Office.

Resolutions

Resolutions adopted by the City Council are now included on the new digital code application.